Greeting Fellow Amateur Radio Operators and Friends

This is an open invitation to invite you all to attend and to let you know that the Manitoulin Amateur Radio Club is hosting its annual Potluck Picnic on Sunday 21 Jul 19 at Low Island Park in Little Current Ontario. The picnic begins at 12 noon and we ask that you bring a favorite dish or desert that you are willing to share with others. We have done this in many past years and has become quite popular with all and there is always plenty of food to spread around. There is no charge for the picnic and the club will supply the Coffee, Tea, Water and Pop. All we ask is you bring a dish to share or if coming in from afar something like a package of buns, jar of pickles, or any type of desert.

The location is the same as last year Low Island Park in Little Current plenty of parking and  shade, please bring a lawn chair as seating is limited with a few picnic tables. Talk in will be on the VE3RMI repeater 147.270 + for directions. There will be door and raffle prizes that you can buy tickets on. Proceeds will go to the Manitoulin Club. It will take place rain or shine as we have a covered area to eat. Also we would be happy to accept your membership dues if you have not paid for the year it is only $30.00 single and $40.00 for family memberships receipts will be on hand. I hope you can make it and look forward to seeing you there.

EVENT:  Manitoulin Amateur Radio Club Inc. Potluck Picnic  

WHERE: Low Island Park – Follow Water Street downtown to the end in Little Current, Ontario

WHEN:  Sunday 21 July 2019

TIME: 12 noon to 5:00 pm

TALK-IN:  VE3RMI Repeater 147.270 +

Any questions or comments please contact Allan VE3AJB or Lou VE3LDY for more information. Bring your appetite and smile and look forward to having a great time.

Thanks

Al

Allan Boyd

VE3AJB

President

Manitoulin Amateur Radio Club Inc.

27 Red Mill Road, P.O. Box 208,

Little Current, Ontario

P0P1K0

(705)-368-2779 (Home)

(705)-869-8284 (Cell)

ve3ajb@vianet.ca Email

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Here are the minutes of the the Annual General Meeting of the Manitoulin Amateur Radio Club Inc. that took place on Sunday April 07 2019 at the Pinewood Inn in Espanola, Ontario. Any coments or concerns please let me know please njoy the read. Thanks

Allan Boyd - VE3AJB President M.A.R.C. Inc.

MEETING MINUTES

M.A.R.C. INC. ANNUAL GENERAL MEETING

April 7, 2019

LOCATION

The meeting was held at the Pinewood Restaurant in Espanola. The meeting officially started at 1:27 p.m. and concluded at 3:58 p.m.

ATTENDEES:

MOTIONS AND DISCUSSIONS

Opening remarks and state of the club – Al Boyd

VE3RMI turned 31 on this day.

Introductions

Additions to current agenda – Pat Dopson re Field Day

                                                Martin Connell re Kite Day

Motion to accept revised agenda moved by Pat Dopson

                        Seconded by Rolly Blanchette

                        Motion Carried

Minutes from 2018 AGM read in by Al Boyd. Explanation as to reasons we do not hold monthly meetings – due to geographic expanse of membership.

Membership informed of the resignation of Jim McLean – Vice President and Emergency Coordinator for Ares, as well as Lorraine McLean – Secretary/Treasurer due to health reasons. As per incorporation rules the positions needed to be filled. Bob Playter stated that all members must vote on any nominations for positions, not just the members in attendance.

Louella Noble VE3LDY was nominated for the position of Secretary/Treasurer the floor was then open for further nominations and no other names came forward. A vote was taken, and all were in favour with no opposition. It was put to the members that for those not in attendance if a member would like to put their name forward or any nomination for this position they will have the opportunity to do so via email or phone call. Members will have one week, until 15th April to respond and if no further response Lou Noble VE3LDY will be elected as the new Secretary Treasurer. If we do receive further names, then a balloted vote will take place.

Motion to accept nomination – Brian Dixon

Seconded – Rusty Auxier

Motion Carried

For the position of Vice-president Rusty Auxier VE3WVA was placed forward for the position. A vote was taken, and all were in favour with no opposition. It was put to the members that for those not in attendance if a member would like to put their name forward or any nomination for this position they will have the opportunity to do so via email or phone call. Members will have one week, until 15th April to respond and if no further response Rusty Auxier VE3WVA will be elected as the new Vice President. If we do receive further names, then a balloted vote will take place.

Motion to accept nomination – Martin Connell

Seconded – Jeff Noble

Motion Carried

Motion made to accept the minutes of the last AGM by Rusty Auxier

Seconded by Jeff Noble

Motion Carried

Financial Report presented by acting Treasurer Louella Noble

                                    Motion to accept Financial Report – Al Boyd

                                    Seconded – Jeff Noble

                                    Motion Carried

Presentation to membership regarding VE3RMI proposed changes and cost.

Options put forth to membership consideration:

1:         Purchase the antenna and heliax and hire Spectrum for the install, as well as getting the Opinion Letter from Grundy to present to CBC.

2:         If CBC requires an engineering study, apply for grants and/or try for additional donations.

3:         Leave the existing antenna and heliax and purchase new duplexers.

Upon discussion with the members in attendance, option 1 was chosen.

Brian Dixon raised the motion to increase dues as the club will be running a deficit as of January 1, 2020 as we will be taking over the internet costs. To date that expense has been paid for by Al.

Also discussed was the importance of all members paying their dues on time due to expenses having to be paid in a timely manner.

RAC membership discussed regarding the savings to the club for our insurance when our members also join RAC.

Motion to raise membership dues effective January 1, 2020

            Single Membership to be $40.00 per year

Family Membership to be $60.00 per year, with family membership being no more than 3 people.

                                                Moved – Rusty Auxier

                                                Seconded – Pat Dopson/Bil Wickenden

                                                Motion carried all in favour

Martin Connell has volunteered to step into the Emergency Coordinator position for Ares.

Field Day – options being looked into for changing locations

Kite Day – June 2, 2019 in Gore Bay – would like to have members in attendance to represent the club – using either a kite or weather ballon to make contacts and raise awareness of amateur radio.

Al put forward to the membership that we should purchase a plaque for Jim and Lorraine McLean for all their years of dedication and hard work for the club. Unanimously agreed upon by members.

Motion to conclude the meeting made by Brian Dixon

Seconded by Richard Burtt

Motion Carried

Meeting adjourned at 3:58 pm                                                          

Hello Fellow Amateurs;

I wanted to take this opportunity to thank those hams that were able to attend the Manitoulin Amateur Radio Club Inc. Annual General Meeting at the Pinewood Inn on Sunday in Espanola. It was wonderful to see everyone again and I was overwhelmed with the turn out. We had over 40 amateurs that attended to the point it was standing room only in the meeting room.

As per our new by-laws and government incorporation laws I have a duty as your President to inform the membership that was unable to attend as to what took place and give an opportunity for those not in attendance to respond. I have attached the agenda and the items were discussed and voted on with the people in attendance. We will be completing the minutes and will distribute to all and have it posted on our website at www.ve3rmi.org so please watch for it. Here are the main points discussed and voted

1. Since our present members of the club executive submitted a resignation letter Jim & Lorraine McLean our Vice-President and Treasurer asked to resign from their positions due to health reasons as per incorporation rules the positions needed to be filled. Louella Noble VE3LDY was nominated for the position of Secretary/Treasurer the floor was then open for further nominations and no other names came forward. A vote was taken, and all were in favour with no opposition. I am now opening the floor for those that were not in attendance to see if anyone else that is a member would like to put their name forward or any nomination for this position. I am putting one week forward until 15th April and if I hear no further response Lou Noble VE3LDY will be elected as the new Secretary Treasurer. If I do receive further names, then a balloted vote will take place.
2. The position of Vice-president was open and Rusty Auxier VE3WVA name was placed forward for the position. No other came forward it was voted, and all present were in favour with none opposed. I am putting the position forward if there are any further names to come forward for this position. Again I will give to 15th April and if nothing comes forward then Rusty Auxier will be elected as our new VP.

The position on the VE3RMI was discussed and the voted position by all in attendance with no opposed was to go ahead with the project to purchase the new antenna and heliax check with CBC regulations and hire the riggers to install the system. All were in favour. Again if nothing further heard I will give a week until 15th April for any further discussion if nothing heard then this will be the plan of action.

The topic of dues and after a long discussion it was decide that the MARC Inc. dues need to be increased for the cost of operations and payment of Insurance, Hydro and Internet costs. A Motion was put forth with these figures to increase the dues from $30 single membership to $40 a year and $40 Family to $60 Family 2 or more max 3 members. This was voted for with all in favour none opposed. Again if anyone has concerns or comments please bring it to my attention and if nothing heard this will be passed. Please be advised this will start in the year 2020 this year the dues will remain the same.

Full details will be in the minutes that will be sent out in e-mail and posted to our website. Again if you wish to be informed regarding future issues with the club it is required to become a member and we must have your present contact information as to address, phone number and e-mail so we can contact you. You do not need to be a member of our club to enjoy the use of the repeaters or systems and attend our events. However non members of course will have no voting privileges and access codes to internet repeater systems.

We are moving forward with the club and this new repeater update will provide further and better access to the VE3RMI system and with the second phase of System Fusion C4FM linking coverage to the world on RMI what does that mean you can sit in your living room with a handheld and join us on the repeater.

Please stay tuned for further updated to those that paid your membership thank you so much for those still waiting please send them in as we do need the funds to pay the bills.

Thanks

Al

Allan Boyd

VE3AJB

President

Manitoulin Amateur Radio Club Inc.

27 Red Mill Road, P.O. Box 208,

Little Current, Ontario

P0P1K0

(705)-368-2779 (Home)

(705)-869-8284 (Cell)

ve3ajb@vianet.ca Email